endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. University Way *'"&0M" f? If you're struggling with situations beyond your control, extenuating circumstances could help. EMC The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. What would you like the Union to do? Appeals should be submitted within 10 working days of receiving your outcome. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. The receiving office will forward your form confidentially to the appropriateperson. Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream A decision cannot be made until your evidence is received. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. Usually, you apply through your subjects department. Note that you can only self-certify if you submit your claim before the assignment deadline. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. At this point it is too late. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. You will also be notified of the outcome of your claim via Portico. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. Further information about the support available to you can be found on our Help and Advice pages. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. . United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. See Section 2.9: If you miss the deadline for EC claims. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. 0 For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. After that, it is your work, and we normally see it only in our capacity as examiners. Make sure that the date you have requested is allowed under the claim type you are submitting. Advertise a vacancy on our platform today. Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. Read about our Research Excellence Framework submissions and results. We've made the process as easy as possible for you - but don't just take our word for it. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. What are extenuating circumstances for financial aid? If you submit your essays online, chances are your extenuating circumstances form will also be online. If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. You should be informed of the mitigation decision within one week of the EC Panelmeeting. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. Back-to-back self-certified ECs are not allowed. You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. You will need to provide the additional evidence within four weeks of being contacted. b`bd`a`%iHg`> EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. Examination stress is a common experience and not usually considered an extenuating circumstance. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Although we encourage you to discuss coursework with others, the final product must be your own work. 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. EMC They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. and must cover the full period for which you are requestingmitigation. Take a look in your student handbook to find the extenuating circumstance procedure. endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. Make sure that you know what you need to submit and the deadline for submitting claims. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. Your claim will be considered by your department. If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. /Tx BMC However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). ` & If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream Etymology Applying for an EC STEP 1. Third-year student, Iris, recently received an emergency grant, hear what the process was like . Please refer to SHS Faculty for penalties for over-length work. Where a student has a SoRA, extensions will be granted from the adjusted deadline. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Extenuating Circumstances'? You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. All illustrations must be discussed in the text. However, you have the right to appeal your results via the. If the student has a two-week EC extension approved the new deadline will be 22/5/23. The source should always be stated below the table/figure. Luckily, extenuating circumstances are there to support you during these situations. Compiling the relevant documents and information can help speed your application along. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. You can find the full enhanced Extenuating Circumstances procedure here. SeeSection 1.5: Providing Supporting Evidence. If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. Extension approved? We are committed to providing extensions to these important partners in the application process as well should the need arise. /Tx BMC Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. A decision cannot be made until your evidence is received. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. If you had a SoRA extension, please state the date after the SoRA extension was granted. Step 4: wait for approval. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream Some other situations beyond your control typically arent considered viable extenuating circumstances. You will need to provide the additional evidence within four weeks of being contacted. If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. Self-certified ECs: No earlier than 2 weeks before the deadline. Any claims submitted after the assessment has started must be accompanied by evidence. dissertations refer to the dissertation handbook for specific guidance). Other universities may prefer to meet with you in person to decide how to move forward. All Extenuating Circumstances claims must now be submitted on Portico. Your evidence will need to cover the full period for which you are requesting mitigation. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. UCL have a Self-Certification Policy in place for the 2022/23 academic year. It is your responsibility to ensure that the work is submitted on time. Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . If you are not sure whether you should use Extenuating Circumstances. London, E16 2RD The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. But life isnt always easy. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. Step 2: gather the relevant evidence for your application. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. Lead your club, society and the whole Students' Union Nominate Now . Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. You must submit your late evidence no more than four weeks after submitting your EC application. Together,wecanmake the world around usbetter, on campus and beyond. Is the claim supported by appropriate evidence? Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. Your evidence will need to cover the full period for which you are requesting mitigation.
